Iceland Northern Lights Adventure

1. Please note that each traveler is responsible for finding their roommate. Please review our full Terms & Conditions page for more info on B.A.G. Travel's Roommate policy. 
   
   
2. Passengers without a roommate will be assessed a supplement per the posted Single Occupancy pricing schedule. 
   
   
3. When booking your package, please add all available items that you want (Travel Protection, Optional Tours/Activities, etc.). All payments shall be made in (USD).
   
   
4. First Payment (Deposit) - Please know the deposit payment amounts and deadline.
   
   
5. Payment Types: Please note that only credit and debit card payments are accepted and are subject to a convenience (processing) fee. 
   
   
6. Additional Payments: You may make additional payments beyond the deposit until the Final Payment Deadline.

IMPORTANT: WITHOUT TRAVEL PROTECTION COVERAGE, ALL PAYMENTS ARE NON-REFUNDABLE AND NON-TRANSFERABLE. Investing in Travel Protection will allow you to enjoy your trip with the confidence of coverage by one of the world's most experienced travel insurers.  If a traveler becomes ill during a tour and has not purchased insurance, all hospital and medical expenses are the traveler’s responsibility.

Fun fact: Allianz was the one who underwrote the Wright Brothers' inaugural flight in 1903, many Hollywood movies, and even the construction of the Golden Gate Bridge.

 *All cancellations must be submitted through the claim process of your chosen Insurance Company.

Getting Your Trip Covered:

1. Click HERE for more info on terms and coverage. B.A.G. Travel has a special group rate for this tour - offered by our global partner: Allianz Travel Insurance. 

2. Purchase the "Travel Protection" by adding it to your cart before check-out. Payment is due in full at the time of purchase. You will receive your policy documents within 30 days of this tour's final payment due date.

Passengers registering for the tour accept the responsibility for being in good health and able to walk and travel on tour(s). Because many of the sites are not accessible to the physically challenged, those needing oxygen, wheelchairs, or other ambulatory assistance will find the tour extremely limiting to their experiences. We reserve the right to refuse or revoke travel to anyone who is, in the sole judgment of B.A.G. Travel, incapable of group travel without causing undue demands upon the staff or other tour participants. 

IMPORTANT - Please upload passport information via digital copy electronically during the time of booking within the "Passport Info" section of our Pre-Departure Information Form.

• The name provided must be precisely the same as what appears on your passport. If the names submitted do not match the passport information, please understand that costly name change fees may be incurred, and you will be invoiced accordingly by B.A.G. Travel.
• Passports should not expire for at least six months from your return date.
• If passport Information is not received on that date before travel, the traveler will be responsible for possible V.A.T. taxes imposed by the hotels and invoiced by B.A.G. Travel.

Pricing: Pricing is “Based on Los Angeles and New York Prices,” and B.A.G. Travel will look for the best routing for the group from the city(s) the group is coming from.

Deviations: Passengers who choose to depart from a different city than the group, deviate from the group, or travel on a pre or post-tour will be on another flight(s) from the group.

Late Changes: At final payment, B.A.G. Travel begins cutting back group space (releasing unsold space). Any changes after the last payment date (name changes, flight changes, late additions, cancellations, etc.) will incur fees.

Ticketing: Starting at the final payment date, B.A.G. Travel reserves the right to ticket at any time. 

Required Documents: After the final payment and ticketing start, B.A.G Travel will send tangible items, such as name tags, luggage tags, and other physical items, to each traveler.

• Copies of the picture page of each guest’s passport are due to be submitted via digital copy electronically at traveldocs@bagtravel.net - with the Subject Line: "[Trip Year] - {Trip Name] - PS Info [Traveler Full Name]." See the "Passport Information" section below for more details. 

Name Change Fees: will be a minimum of $200 (USD) and as high as complete ticket replacement.

Seat selection: B.A.G. Travel is not responsible for seat assignments. Seat assignments are secured on select carriers but cannot be guaranteed due to carrier restrictions. Airlines reserve the right to switch seats up until boarding. B.A.G. Travel is not responsible for seat assignments and changes. B.A.G. Travel is not responsible for airline cancellations, baggage fees, re-routings, or disruption of scheduled services or accommodations.

Air Upgrades & Deviations:

• Economy Plus / Premium Economy: $2000+
• Business Class: $4000+

Costs can be much higher depending on the airline and routing.

Upgrade Procedures: Any passenger choosing to upgrade or deviate from the group will not travel with the group.

1. Must submit a passport copy before the request can be quoted
2. Once quoted, seats can only be held for a certain period (typically by 1 p.m. the following day). Once quoted, guests must pay immediately upon accepting the terms of the upgrade or deviation. If the payment is not made within the specified time, it will have to be re-quoted

Most deviations require separate transfers to and from the group hotel. B.A.G. Travel can arrange these transfers ahead of time for an additional cost.

Travel Protection costs will increase because of upgrades or deviations. Increases must be paid with upgrade/deviation payment. B.A.G. Travel will provide an updated invoice for the additional Travel Protection cost. 

Due to limited motorcoach capacity, B.A.G. Travel requests that tour members carry one suitcase plus one carry-on flight bag. 

• Garment bags cannot be handled. 
• Additional baggage is subject to a supplemental charge. 
• Porterage for one standard-sized suitcase is included at all overseas airports and hotels and is collected in advance by B.A.G. Travel. 
• Baggage insurance is recommended to cover the possible loss or damage to guests'/passengers’ baggage or personal belongings. 

Current health and security measures around COVID-19 may impact this trip's elements and affect some travel services' operations. COVID-19 is causing constant and ongoing changes in the application of the above measures, and the way an airline, airport, or country chooses to deal with the threat of COVID is constantly changing.

The country you are traveling to may all have strict requirements on travel to limit the spread of COVID-19.

These requirements may include but are not limited to the following:

• Wearing masks at airports, on flights, and in public.
• Active testing for COVID-19 may include testing before permission is granted to board any flight or enter a country
• Being able to show proof of health via formalized means (Certificate or similar)
• Subject to screening on arrival at your destination or any transit country.
• Subject to quarantine periods in any country subject to screening results.
• Changing restrictions on sightseeing due to closures or other public health concerns.
• Subject to limitation/restrictions on travel to the destination by your country of residence/citizenship.
• Possible compulsory quarantine on return to your country of residence/citizenship.

Each traveler is responsible for keeping themselves informed of all requirements about their trip and any COVID-19-based restrictions. We suggest these are constantly monitored until departure, as they can change anytime. So that you know, B.A.G. Travel is not liable for any loss due to failure to read and understand the information and its relationship to your trip. For more information, B.A.G. Travel recommends consulting your own and the destination country’s Government websites for any specific travel advisory details about your trip.

Please keep in mind that all touring is subject to change based on the local operator's discretion. Every effort has been made to ensure the accuracy of this contract. While you see all the sites listed on the itinerary, the order of sites/or days may be altered to accommodate changes in airline schedules, hotel schedules, or local conditions. If the itinerary changes necessitate overnights, you will be charged a minimum of $125 per person in a double occupancy room or a minimum of $175 per night in a single room. Meals for extra nights are not included. 

Unless otherwise stated in the B.A.G. Travel Terms and Conditions, all payments are non-refundable and non-transferable. This is because B.A.G. Travel has contractual agreements with hotels, airlines, and other vendors that will not allow us to obtain refunds. This way, we can keep Our package prices competitive will enable you to make monthly payments for your dream vacation. Review our full Terms & Conditions for more info. 

ROOMMATE CANCELLATIONS: Please note that if your roommate cancels, you will be responsible for paying the difference in room cost if you cannot secure a replacement within 30-days of departure. 

Refer to our Terms and Conditions page for full details: www.bagtravel.net/terms-and-conditions/